A move-out estimate that lists every item a landlord checks before returning a deposit, so your client knows exactly what they're paying for. Download it as a printable PDF or an editable Excel sheet.
Free · no signup · sample prices you can change
Or text your client a quote like this in a minuteSparkle Clean Co.
123 Main Street, Columbus, OH 43215
(555) 123-4567 · hello@sparkleclean.com
Estimate
EST-1002
Prepared for
Jordan Lee
Apt 4B, 88 High Street, Columbus, OH 43215
| Service | Total |
|---|---|
Move-out clean Empty home, top to bottom (2 bed / 2 bath) | $320.00 |
Inside oven Racks, walls and door glass | $40.00 |
Inside fridge & freezer Shelves, drawers and seals | $35.00 |
Inside cabinets & drawers Kitchen and bathrooms, wiped out | $45.00 |
Interior windows & tracks Per window | $60.00 |
Baseboards & wall spot-clean Whole home | $40.00 |
Notes
Priced for an empty home: all furniture and belongings removed before we arrive. Includes the items most landlords check for a deposit return. Anything missed is re-cleaned free within 48 hours.
Move-out pricing assumes no furniture or belongings. Put that condition in writing, so a half-packed apartment on the day doesn't turn into unpaid hours.
Start with a base price for the bedroom and bathroom count, then add the inside-appliance, cabinet and window items as separate lines. Clients accept a higher total when they can see what's in it.
Note the date, the time the keys are handed over, and how you get in (lockbox, landlord, tenant). Move-out jobs often have a hard deadline.
A short re-clean promise (for example, within 48 hours) reassures tenants worried about their deposit and closes the sale.
Thirty days is typical. Move dates slip, and your prices may change.
Landlords and property managers tend to check the same places: inside the oven and fridge, inside cabinets and drawers, baseboards, window tracks, bathroom grout and fixtures, and marks on walls. Listing these as their own lines shows the client you know what gets inspected.
Anything outside that list, such as carpet shampooing, wall repainting or garage cleanouts, is best quoted as an optional add-on so the base price stays easy to compare.
Most cleaners price move-outs well above a standard clean, because the home is often dirtier and every surface is exposed. Common approaches are a flat rate by bedroom and bathroom count, an hourly rate with an estimated number of hours, or a price per square foot.
Whichever you choose, keep add-ons on separate lines. If you're unsure what's normal in your area, our state-by-state cleaning cost calculator shows typical move-out ranges.
Yes. The PDF and Excel versions are free to download and use, with no signup. Change the sample prices to your own before sending.
The Excel version is fully editable and the totals update automatically when you change quantities or prices. The PDF is for printing or filling in by hand.
Usually as an optional line. Many leases require professional carpet cleaning separately, so quoting it as an add-on keeps your base price comparable.
You can email the PDF, or use Quotefy to text your client a link to the estimate. They can view it and approve it on their phone.
Quotefy builds estimates like the one above from your saved prices, and you text the link straight to your client. Free.